August 2018 Board Meeting

ATTENDEES

Ronnie Pannell – President                                                                       Jean Burks – Program Co-Chair *

Angie McAdams– President Elect                                                           Petrina Carter – Program Co-Chair

Lisa Hines – Treasurer  Co-Chair                                                              Connie Alderson – Communication Co-Chair *

Shirley Hodge – Treasurer Co-Chair *                                                   Susan Watkins – Communication Co-Chair

Pam Payne – Secretary Co-Chair                                                             Vicki Davis – Foundation Chair

Janice Brink – Secretary Co-Chair *                                                        Chad Younger – Workforce Readiness Chair

Linda Moore – Membership Co-Chair                                                   Jillian Levinson – College Relations Chair *

Christine Thompson – Membership Co-Chair                                Chris Wilson – Past President *

Betty Wilcher – Certifications

Responsible Board Members

Item

Update

Call to Order 12:12pm

Ronnie Pannell

President

1. State Council Meeting
2. State Council Meeting
3. Virginia SHRM Student Conference
4. Virginia SHRM Week
5. Chapter 2019 Board Elections
6. Gifts & Remembrances

1. July 27, 2018 Virginia, SHRM By-Laws (Revised)

Angie M & Ronnie P attended and reported the meeting was good.

Informed about Va State Council new branding DBA HR Virginia.  Ronnie said it was discussed that we have the best District Director in the State and it has been recommended that Betty Wilcher prepare to be the Council President in the future GO BETTY!!

2. October 26, 2018, Lynchburg, VA Next State Council meeting.  State Council meeting is on Friday, 10/26.
3. October 27, 2018, Liberty University, Lynchburg, VA Student conference takes place this day.
4. October 2018 Virginia SHRM Week.  Angie reported that this couldn’t be combined with BAA; however, Alexis is open to partnering with us through the Chamber.  Petrina said she spoke to Julie Brown to see if we can reserve 2 Witches Brewery for 10/18/18 & Julie said they have a painting class in the carpet room that date and it would be better to select a date that we could use that room.  We discussed the Career Expo October 2 - 4^th, at the SOVAH Ag Center in Chatham as an alternative for our Va. SHRM Week location.  There was discussion about when we would make the most presence…day vs evening and it was determined that we may make more contact for businesses probably during the evening, or we will see if Julie Brown will let us set up a table of refreshments for volunteers during the day.  A motion was made by Susan to research the SOVAH Ag Center
5. October 31, 2018 Chapter 2019 Board Elections. Angie will move up to President so we will have to solicit & nominate a President Elect.  Petrina said she will be transitioning Glenda Holt into her membership and she may be a good candidate for Treasurer.  Angie & Ronnie will be the nominating committee.  We should bring names for the nominating slate to our next board meeting in September.  Anyone who has served 2 years will roll off of the board.
6. We discussed gifts & remembrances for Chapter board members as we recently had 2 board members parents pass away.  We need to come up with a standard protocol for what we would do in the case of bereavement of a Board Members family member to have consistency for all.  Christina made a motion & Lisa Hines second that we make a $40 donation to a charity of choice that will discussed on a case by case basis on who qualifies as immediate family.  Everyone’s situations are different and some may have aunts/uncles that raised them.  Motion was approved by all.
7. Ronnie reported that the National SHRM Leadership conference is in November 2018 in Maryland.  This is a full expenses paid trip for one officer from each chapter.  If any others from chapter go, they will have to pay their own expenses.  Angie McAdams reported that she will be attending to represent our Chapter.

Angie McAdams

President-Elect

1. 2018 SHAPE
2. Thrive initiatives

1. Angie asked each board member to please consider giving to the SHRM Foundation as an individually.
2.  

Lisa Hines

Shirley Hodge

Treasurers

1. Financial Report/2018 Budget
2. Pay Pal Account

1. Balances as of 7/25/18

Savings:  $3,873.88 (used for scholarships)

Checking:  $3,240.76

COD:  $4,938.72 Reserve fund that was transferred to Movement Bank on 8/10/18

Grand Total:  $12,053.36

2.  Pay Pal is still being researched by Shirley.  She was absent from the meeting, so no update in this area.

Pam Payne

Janice Brink

Secretaries

1. Previous Minutes

1. Pam will catch up minutes and have them sent out for review no later than Monday.  Apologized for lateness of getting them out. 

Linda Moore

Christine Thompson

Membership Chairs

1. 2018 SSVA Chapter Membership Update

1. Christine reported that Joe Barton, from Valley Store Credit Union, sought us out and joined our membership.  He hasn’t visited our Chapter as a guest or spoken to anyone about membership, so he read the dues incorrectly.  It was determined that Christine will reach out to him about receipt of the remaining $25 in dues. 
2. Christine reported that replacements still have not been hired for Carl S & Liz, but they are closer to hiring and she is staying on top of it so we can solicit the new hires as members.
3. We currently have 63 paid members, 35 of which are National members also.
4. 19 members have RSVP’s for our upcoming August meeting to date.

Jean Burks

Petrina Carter

Program Chairs

1. Programs planning for 2018
2.  

1. August meeting, Betty took care of the speaker.
2. September we will have a Diversity program.  We will reimburse his mileage.
3. October is Chapter elections
4. November will be a Veteran’s speaker
5. December will be our Christmas celebration.

Petrina said she can probably have programs lined up through March 2019 for the upcoming Program Chairs.  Betty Wilcher is going to reach out to Hershel Stone from Edward Jones who has already informed her that he would like to present and possibly rejoin as a member.  He is going to be asked if he can present in January 2019.  The Administrative Professional’s Day was discussed and most said that the community looks forward to this event and it is felt that we should continue it in 2019, against previous board discussions to possibly do something different this year.  Petrina said if she takes care of the first 3 months of programs in 2019, then the new chairs can be informed that working on the April event would be priority for them out of the gate so it is a well planned success.  No motions were made about the discussion.

Betty Wilcher

Certifications                                          

1.  State Council discussed that SHRM is trying to make it easier for members to obtain SHRM CEU’s.  HRCI still mandates that you cannot have a meeting during qualified CEU presentations, but SHRM states it’s now acceptable to earn credit for their credential.
2. Betty also reported that if you sign up for SHRM conferences or webinars, it will now automatically post to your CEU’s account for you….no manual entry required any longer. 
3. There is a new app that allows you to enter your CEU’s through your phone.  There is a uTube video that demonstrates how you can load this app. 
4. There is an assessment on the SHRM home page that allows you 1 CEU for competencies.  SHRM is able to monitor your visits through this channel.
5. Betty reported that there is a 69% pass rate for the SHRM-CP and 55% pass rate for the SHRM-SCP.

Connie Alderson

Susan Watkins

Communication Chairs

1.    Facebook Account

2.    Meeting Sponsorships

1.  Susan reported that they are still trying to get the Facebook protocol finalized.

Vicki Davis (New)

Foundation Chair

1.  Recommendation on ways to strengthen relationship with the foundation and leverage within our chapter.
2. SHRM Foundation Chapter Champion award

1.  Vicki Distributed solicitation forms to the board members for consideration of a monetary donation to the Foundation of $30 to be returned to her by 9/19/18.  If the board members choose to make a donation, we should go online and do so at shrm.org.  Betty informed that we should note in the system to credit it to Southside VA SHRM.

2.  Vicki asked if we had to have a fund raiser to obtain Champion status.  We do 50/50, which qualifies as a fund raiser.  Petrina Carter made a motion & Vicki Davis second that we have an additional fundraiser with Pampered Chef to start in September 2018.  Vicki reported that we earn 20% of any sales over $1K & each member will receive a packet and sold items will be delivered directly to the members house.   Susan Dalton made a motion and Linda Moore second that we also have a silent auction at our 12/12/18 Christmas meeting as a fund raiser.  All motions received all in favor.

Chad Younger (New)

Workforce Readiness Chair

1. Recommendation on how workforce readiness will play a role in our chapter in 2018

1.  Chad informed that he plans to survey the membership to see what they would like for us to do.

Jillian Levinson

College Relations Chair

1. Recommendation/plan for how we might start to engage our colleges/universities for partnerships

1.  No report, Jill will be absent for the next few meetings due to family illness.

Chris Wilson

Past President

1.  Absent

COMPLETED ITEMS

The Institute contract confirmed

February 8, 2018

Received resignation of Ron Schmidt, Workforce Readiness Director

February 21, 2018

Received resignation of Jessica Breakley, Foundation Director

March 6, 2018

2017 SHRM Excel Award application

Submitted March 15, 2018

Conducted Mock Interviews for DCC students

March 21, 2018

Carl Shoemaker appointed as Foundation Director

March 28, 2018

Approved Scholarship for eight (8) DCC students to attend Administrative Professionals Day Luncheon

March 28, 2018

Chad Younger, appointed to serve as Workforce Readiness Director

April 19, 2018

The 2017 Platinum Excel Award

Awarded May 17, 2018

2018 VA SHRM State Conference - Approved scholarships for Pam Payne and Christine Thompson to attend

April 22-25, Omni Homestead Resort

Administrative Professionals Day

April 25, 2018

Received resignation Carl Shoemaker, Foundation Director - accepted another HR position outside Danville.

May 9, 2018

Allison Moore, appointed to serve as Foundation Director.

May 23, 2018