January 2018 Board Meeting

Southside Virginia SHRM

1/24/18

12:17 PM Meeting called to order by Ronnie Pannell

Meeting adjourned at 1:20 PM * Indicates absent from meeting

ATTENDEES

(shown as highlighted)

Ronnie Pannell – President Pam Payne – Secretary Chair

Angie McAdams-President-Elect *Jan Brink-Secretary Chair

*Shirley Hodge – Treasurer Chair Connie Alderson – Communication Chair

Lisa Hines – Treasurer Chair *Susan Watkins-Dalton – Communication Chair

*Jessica Breakley – Foundation Chair Ron Schmidt – Workforce Readiness Chair

*Jean Burks – Programs Chair Petrina Carter-Programs Chair

*Linda Moore – Membership Chair Christine Thompson – Membership Chair

Jill Levinson – College Relations Chair Chris Wilson – Past President

Betty Wilcher-Certifications

Responsible Board Members

Item/Update

New Items for Discussion

(Not assigned yet)

Chris will swear in the new officers at our January regular meeting.

Ronnie Pannell

President

Thank you to Chris Wilson for his past year’s leadership.

Thanked everyone who attended the Leadership conference in Richmond. We had 5 attendees.

Ronnie said he met a lot of people and learned a lot at the conference in DC.

SHAPE 2017 -Chris will finalize the SHAPE by the end of this week. We did receive a refund check for our membership and other factors for $ 1700 +

2018 Goals-Ronnie reported that is was emphasized at the Leadership conference to learn a lot at our meetings, keep them brief, and be conservative with our goals.

Angie McAdams

President-Elect

Bylaws will be reviewed for any modifications. Ronnie distributed copies to everyone and Angie said it was suggested that we add the bylaws to our website. We will address this topic more at the Feb board meeting.

Lisa Hines

Shirley Hodge

Treasurers

Financial Report

Savings: $3,376.16

Checking: $ 1,735.11 as of December 2016

$ 5,250.84 as of January 16, 2018

COD: $4,938.72, which matures 8/4/18

Jan Brink

Pam Payne

Secretaries

Pam got the binder from Ronnie that housed the 2015-16 Chapter minutes. Pam apologized for not keeping all meeting minutes up to date and distributed for 2017.

Linda Moore

Christine Thompson

Membership Chairs

2018 SSVA Chapter Membership Update: 23 paid renewal memberships to date

12/5/17 first notification sent out to members

1/8/18 reminders sent to everyone, so some may bring check to regular meeting next week

New members: Tammy Wall will replace Kathie Tune

Telvista members will not renew due to facility closing

Owe $25 to Betty W. because she overpaid her dues.

Jean Burks

Petrina Carter

Program Chairs

Programs planning for 2018

Petrina has not met with her Program Chair yet. It was reported that we had 2 programs for January; however, decided on Driving Engagement through Communication. We did not get the January program certified. Barnes & Gould will present on Sexual Harassment for our February meeting. Information should be submitted to Betty Wilcher or Christine Thompson for programs.
Our Administrative Professionals Day is the last day as the State Conference, 4/25/18. It was voted on, and unanimously decided that we keep our Admin Day on this date, opposed to consideration of changing to an alternate date.

Ronnie said he wanted to meet with this committee soon to discuss remaining years’ programs.

Connie Alderson

Susan Watkins-Dalton

Communication Chairs

Connie said there was a lot of talk of social media communication at the Leadership Conference, so they are going to create a Facebook page for our group.

Jessica Breakley

Foundation Chair

Absent

Ronnie reported that in 2016, VA was #1 in fund raising for the Foundation. Currently, California is now #1.

Ron Schmidt

Workforce Readiness Chair

Resources available to employers and it varies depending on what the employers needs are. There is a lot of funding available. Ron said his company has received 6 figures in funding for training.

Chris suggested we have a meeting where we invite the member Executives to hear about the funding. Petrina said there is $300K in funding dollars that needs to be spent by June 20, 2018; Petrina & Ron will work on this for our March meeting.

Jill Levinson

College Relations Chair

Ronnie said that Richie, from DCC, will be joining us at next month’s meeting and joining our club. She will be able to assist Jill Levinson with College Relations.
Jill wants to tap into the Masters program at Averett. Angie said the last time she reached out to the population of students that were in the HR program, most were not local, worked, and couldn’t attend our meetings.

Betty Wilcher

Certification Chair

In 11/2017, HRCI implemented that forthgoing, the Chapter Certification Chair must recertify annually as a prerequisite to submit our Chapter programs for HRCI approval.

We did not have a record retention policy for our programs. Betty created a policy

The Communications Chair/Co-Chair will be responsible for promoting & uploading all offered educational sessions on the Chapter’s website, and maintaining a library of chapter sponsored sessions and session survey feedback for a minimum of 3 years on the Chapter’s website.

Program Co-Chairs are responsible for getting information from the presenter & submitting to HRCI at least 30 days in advance

Membership Chair is responsible for tracking & maintaining attendance of sessions for each member.

We will place a program evaluation on the regular meeting tables for program feedback from our members.

Petrina made a motion to accept the newly written record retention policy & Chris Wilson 2^nd it.

HRCI now wants to know what our marketing is for attracting attendees to our Chapter meetings.

Betty Wilcher & Christine Thompson are submitting their application to HRCI for approval & will let us know if approved.

Betty will send me policy and information shared in today’s meeting.

Chris Wilson

Past President

He will get the SHAPE document finalized.

COMPLETED ITEMS