March 2019 Board Meeting

SOUTHSIDE VIRGINIA SHRM

BOARD OF DIRECTORS MEETING

Wednesday, March 20, 2019

WELCOME AND CALL TO ORDER

The Southside Virginia SHRM Board of Directors met on Wednesday, March 20, at Averett University’s Riverview Campus in the first floor conference room.

The meeting was called to order at 12:10 p.m. by Angie McAdams, president.  The following members were present at the meeting:

PRESIDENT’S REPORT

Upcoming deadlines

1. The SHAPE (year-end report) was submitted on January 25. 
2. The EXCEL report was submitted by the deadline (March 15).  The chapter is striving to maintain platinum status.
3. The quarterly report is due by March 22.

State Conference

The state conference will be held in Norfolk, Virginia, on April 7 -April 10.  Angie McAdams has received an email from Michael Lasko indicating that 15 members from the Southside Chapter have registered to attend the conference. The members discussed various items from local businesses that would be suitable to take to the conference as door prizes.

PRESIDENT-ELECT’S REPORT

Chaquetta Hill will be responsible for conducting the April meeting.  President Adams will be attending the state conference.

TREASURERS’ REPORT

Glenda Holt provided each board member with a copy of the Financial Reports for the months of January and February.

SECRETARIES’ REPORT

Members were provided with copies of the minutes for the February Board Meeting and the regular monthly meeting.  No changes were made to the minutes that were presented.

MEMBERSHIP REPORT

Lucius Chandler reported that there were 48 paid members.   There were also two applications received without payment.  Angie McAdams submitted three additional applications that she had received.

PROGRAM REPORT

Speakers: The following individuals were suggested as speakers for future meetings:

• May – R. J. Lackey, Attorney
• November – Dr. Robert Walker, VEC Chief Veterans Office (possibly change to August)
• November – Chris Wilson
• September  - Jim McInnerny

Angie will contact Chris Wilson and Jim McInnerny to confirm months they are available to speak.

Administrative Professionals’ Day:  It was estimated that approximately 100-125 guests may attend the luncheon.  Members discussed various gift ideas for guests attending the luncheon. It was decided that umbrellas with the SHRM logo would be purchased as gifts.  Surplus gifts may be purchased by members or used as speaker gifts.

Members agreed to the following assignments:

Angie McAdams – confirm facility, create flyer, submit advertisement to Chamber News, send email to members soliciting door prizes, order 100 umbrellas and have them shipped to Betty Wilcher or Jan Brink.

Betty Wilcher – contact Christine Thompson regarding vendor list, ask IALR about space consideration and menu, check to see if registration can be taken care of at the Institute.

Cathy Conner – serve as event chair, solicit door prizes from members, provide Betty Wilcher with Martha Walker’s bio, outline, and topic this week.

Twyla Price – assist in contacting vendors.

Janice Brink – provide ideas for possible table decorations at next board meeting. It is anticipated that 15-20 tables may be needed.

Vicki Davis – conduct 50/50 drawing.

CERTIFICATIONS REPORT

Betty Wilcher reminded board members that speaker information needs to be provided to her at least 30 days ahead of the event. She needs the speaker’s bio information, outline and clarification as to whether the presentation is for general credit or strategic business credit.

Jan Brink’s recertification has been approved for three more years. 

COMMUNICATION REPORT

Twyla Price reported that she and Connie Alderson will be meeting on March 21 regarding the chapter’s Facebook account and other social media.

FOUNDATION REPORT

Vicki Davis provided ideas for various fundraising events for the chapter.  She has contacted Applebee’s regarding the possibility of the pancake breakfast and is waiting for a return call. Other ides suggested included a spaghetti dinner, raffle (money or prize), and a silent auction. Jan Brink has also contacted a caterer regarding a fundraising event and is waiting for a return call.

WORKFORCE READINESS REPORT

Chad Younger reported that 11 responses have been received from the employer survey that was sent to members.  Chad will request Connie to resend the survey to possibly solicit additional responses.

COLLEGE RELATIONS REPORT

In the absence of Jill Levinson, Angie McAdams presented a request that she had received from Richie Robertson requesting scholarships for seven students majoring in Administrative Support Technology  at Danville Community College to attend the Administrative Professionals’ Day event.  A motion was made by Chad Younger and seconded by Twyla Price for seven students majoring in Administrative Support Technology to receive scholarships to attend the Administrative Professionals’ Day event.  All board members attending voted in favor of the motion.

Angie also suggested the possibility of having a drawing for a student membership.  It was decided that this idea would not be feasible due to conflicts with student schedules which would cause them to have to miss class in order to attend the monthly meetings.

PAST PRESIDENT’S REPORT

Ronnie Pannell and Michele Cole attended the Labor and Employment law event sponsored by the Blue Ridge Chapter. Ronnie stated that he had spoken to a member of the Blue Ridge Chapter and discovered that some chapters do not provide as many opportunities for recertification credit as the Southside Chapter. He was proud that the Southside Chapter provides opportunities for recertification credit about ten times during the year.

ADJOURNMENT

The meeting adjourned at 1:15 p.m.

Respectfully submitted,

Richie J. Robertson

Richie J. Robertson
Secretary Co-Chair