May 2018 Board Meeting

ATTENDEES

Ronnie Pannell – President                                                                       *Jean Burks – Program Co-Chair

Angie McAdams– President Elect                                                           *Petrina Carter – Program Co-Chair

Lisa Hines – Treasurer Co-Chair                                                               Connie Alderson – Communication Co-Chair

Shirley Hodge – Treasurer Co-Chair                                                       *Susan Watkins – Communication Co-Chair

Pam Payne – Secretary Co-Chair                                                             Carl Shoemaker – Foundation Chair (N)

*Janice Brink – Secretary Co-Chair                                                         Chad Younger – Workforce Readiness Chair

*Linda Moore – Membership Co-Chair                                                Jill Levinson – College Relations Chair

Christine Thompson – Membership Co-Chair                                  Chris Wilson – Past President

Betty Wilcher – Certifications

Responsible Board Members

Item

Update

Ronnie Pannell

President

1. The Institute contract confirmed
2. 2017 SHRM Excel Award application
3. The 2017 Platinum Excel Award
4. 2018 VA SHRM State Conference

State Conference Scholarships

5. Administrative Professionals Day
6. Approved scholarships for Pam Payne and Christine Thompson to attend the 2018 VA SHRM State Conference
7. Received resignation of Jessica Breakley, Foundation Director
8. Conducted Mock Interviews for DCC students
9. Jane Massie, Walk to End Alzheimer’s Disease
10. Carl Shoemaker appointed as Foundation Director
11. Approved Scholarship for eight (8) students to attend Administrative Professionals Day Luncheon
12. Carl Shoemaker won’t be able to take the board position, accepted another HR position outside Danville.
13. Allison Moore, if the opportunity stands to serve in the Foundation Director role, would be honored to do so.

1. February 8, 2018
2. Submitted March 15, 2018
3. Awarded May 17, 2018 First one we’ve had since 2013 HOORRRAAYYYYY.  If we had not had not attended the Leadership Conference, we would not have been recognized.  Chris said we’ve learned that a lot that we do regularly is NOT the norm with all Chapters and we do a lot that many chapters do not do.  We should put Excel logo on all of our publications and social media.  Chris will send the Secretary the report that was submitted for this recognition so we can create a tracking form to record what we do throughout the year to refer back to for completion of this form annually.
4. April 22-25, Omni Homestead Resort.  Pam Payne was able to take advantage of the Chapter Scholarship and attended the conference.
5. April 25, 2018 Administrative Professional’s Day (see below in other  items for details)
6. Lisa Hines read a thank you note from Pam Payne for the scholarship the chapter approved for her to attend the State Conference.
7. March 7, 2018
8. March 21, 2018 Ronnie Pannell, Lisa McAdams, & Christine Thompson represented our Chapter.
9. March 28, 2018
10. March 28, 2018
11. March 28, 2018
12. May 9, 2018
13. May 15, 2018

Angie McAdams

President-Elect

1. Bylaws reviewed
2. 2018 SHAPE
3. Thrive initiatives

1. March 1, 2018 update

2.    SHAPE report from this past year was distributed to everyone so we could review for upcoming year.  We attended the Leadership Conference in January and had representation at State Conference.  Next meeting is in Culpeper & the last in Lynchburg.

Hold an event that has anticipated attendance of 200+ and a minimum of 15 minutes of podium time to SHRM staff.  We have not done this & we discussed a conference for Fall 2018, but it was agreed to table this initiative until the first week of May next year (May 6-10, 2019)

The chapter was represented at the 2018 SHRM Volunteer Leaders’ Summit by the required board members.

Our Chapter promoted the SHRM Annual  Conference & Expo.

Monetary contribution from the Chapter’s funds to the SHRM Foundation is the amount of $250 by no later than 12/31/17.  We did this 10/4/17 and will do again in October 2018.

Conduct a leadership campaign to encourage board members & invite all members to support the SHRM Foundation through individual donations of $25 or more.  This was done with Leadership through a form created by Vickie Davis that was distributed.

We have hosted fund raising events for SHRM Foundation

We are on track from 2018 with actively promoting SHRM Certification and Recertification for the SHRM Certified Professional & SHRM Senior Certified Professional. 

3  Thrive Initiatives-Designed to boost chapter attendance & growth.  We discussed multiple initiatives:  Updated payment methodology to provide easier & additional membership payment options.  Shirley Hodge’s bank will have information for us in July 2018 about options; increase student membership in the chapter-Jill L suggested we open up membership to business or other students with a HR interest since we don’t have a local college that has a HR degree program & we offer students ½ the cost of regular dues; expand our current advertising protocol in an effort to promote program to additional local business representatives.  We discussed utilizing social media and other events.

Lisa Hines

Shirley Hodge

Treasurers

1. Financial Report/2018 Budget
2. Pay Pal Account

1.  Lisa reported that the financial report of off $39.80 for April & she could not find the discrepancy, but she hopes to have this resolved by next meeting.  Chris W. made a motion to accept financial report as is and Connie Alderson seconded it.  All were in favor.

2.  Pay Pal Account update will be provided by Shirley H by July meeting.

Pam Payne

Janice Brink

Secretaries

1. Previous Minutes

1. Minutes were emailed to everyone in the am on 5/23/18.  Lisa H made a motion to accept minutes as presented and Angie McAdams seconded it.  All in favor.

Linda Moore

Christine Thompson

Membership Chairs

1. 2018 SSVA Chapter Membership Update

1. We still don’t have Goodyear’s payment for 6 members.
2. 59 members to date
3. 35 of the 59 members are National members also
4. Allison Moore has invited Ron Schmidt’s replacement to attend our May meeting.  Membership is with the company, not the person, so no payment is expected.

Jean Burks

Petrina Carter

Program Chairs

1. Programs planning for 2018
2. Administrative Assistant Day

1.  No report, both Chairs were absent.

Betty Wilcher

Certifications                                          

1. Updates on changes (SHRM & HRCI)

Christine T was able to get our May presentation certified for SHRM & HRCI.  Ronnie said he asked Program Chairs to provide information for the June/July meeting and hasn’t heard back from either.  Jean sent Ronnie a note apologizing for her lack of participation due to her work.  Chris W. agreed to be our June speaker and Jill L said she would ask Juliet Jennings if she would be interested in presenting for July 2018.  Betty brought back a couple door prizes from the State Conference.

Connie Alderson

Susan Watkins

Communication Chairs

1.    Facebook Account

2.    Meeting Sponsorships

1.  Connie said we have had members say they do not want their picture on our Facebook page, which makes it hard to post some pictures on the page.  Connie is going to redo a roster with yes/no to consent to place pictures on our Facebook page and have it at our next chapter meeting.

Foundation Chair

1.  Recommendation on ways to strengthen relationship with the foundation and leverage within our chapter.
2. SHRM Foundation Chapter Champion award

1.  Carl informed Ronnie that he will not be able to fulfill this Chair position any longer because he will be changing jobs outside of this area.

2.  Allison Moore agreed to chair this vacancy.  Motion was made by Chris W to accept her to this role and second by Shirley Hodge.  All were in favor.

Chad Younger

Workforce Readiness Chair

1. Recommendation on how workforce readiness will play a role in our chapter in 2018

1.  Chad said he was grateful to be a part o four Chapter and wants to

bridge the gap between us and businesses.

Jillian Levinson

College Relations Chair

1. Recommendation/plan for how we might start to engage our colleges/universities for partnerships

1.  Jill L will speak to Richie and students from DCC to get feedback from their attendance at the April Administrative Professional’s meeting.

Chris Wilson

Past President

1. 2017 Excel Initiatives

1.  March 15, 2018

OTHER ITEMS

Christy Oakes asked Christine T to report out on Admin Day.  Disappointed that we didn’t have gifts to give attendees.  At present, 24 attendees have not paid at $25/each.  Christy said she hasn’t had time to follow up on the attendees that haven’t paid.   The speaker was good, but she only spoke for 15 minutes.  Attendance was down & Chris W said we should compose a letter to send to attendees apologizing for the caliber of event this year and own it and explain to stay tuned because we are going to give you a 25% discount to attend our next public event in 2019.  There was discussion to go ahead and order the jump drives and sent it to those that did attend, but it was tabled not to send the gifts at this point.  However, a letter will be drafted by Chris W. coming from Ronnie P & the board.  It was agreed we will send letter with $5 gift card as a token of apology since their attendance fee included a gift.  This will only go to attendees that have paid.  This will not be sent to scholarship recipients since we paid for them to attend.  Chris W made a motion to send $5 Starbucks gift card and Betty W second.  All were in favor.

2019 State Conference is in Norfolk, VA 4/7 - 4/9 and should not conflict with Administrative Professional’s Day.

Meeting adjourned 1:30 pm

Minutes taken by:  Pam Payne

Secretary Co-Chair