Minutes February 2017 Board Meeting

Southside Virginia SHRM

3/22/2017 3:32 PM

ATTENDEES

(shown as highlighted)

Chris Wilson – President Christy Oakes – Program Chair

Ronnie Pannell – President Elect Ashley Anthony – Program Chair

Shirley Hodge – Treasurer Chair Connie Alderson – Communication Chair

Lisa Hines – Treasurer Chair Susan Watkins-Dalton – Communication Chair

Kristina Barkhouser – Secretary Chair Jessica Breakley – Foundation Chair

Pam Payne – Secretary Chair Ron Schmidt – Workforce Readiness Chair

Linda Moore – Membership Chair Andrea Cook – College Relations Chair

Christine Thompson – Membership Chair Petrina Carter – Past President

Responsible Board Members

Item

Update

New Items for Discussion

(Not assigned yet)

Fundraiser for chapter(knives/Admin Asst Day)

Christy spoke about Admin Day. Last year we charged just for the meal and had lots of vendors. This seemed to work well. Last year was $20-25 / person our cost. Suggested to charge $30 for vendors and $25 for attendees. We can also save money if we allow IALR to choose the menu. It was decided that we will allow IALR to choose and charge $25 for vendors this year. Will probably also charge $25 for attendees, but Christy will confirm.

Chris Wilson

President

Computer for chapter

Chris was absent so Ronnie Pannell called the meeting to order.

Ronnie Pannell

President-Elect

SHAPE document management

Last year we completed everything on SHAPE. Final report was due Jan. 31 and Petrina said it was done. Ronnie is prepared to keep on top of this for 2017. Lisa Hines asked if everyone could get a copy of the document and Ronnie said he would send out.

Lisa Hines

Shirley Hodge

Treasurers

Financial Audit – who, when, and where?
Active credit cards for designated board members

Lisa showed the Rada catalog and talked about our past fundraiser. She also has a candle company book giving us two ideas for a fundraiser.
Lisa shared treasurer report. Account closed out at American National and Betty will be giving check to Lisa. Leaving the CD at American National for now.
Lisa submitted the 990 on Feb. 8.
Lisa also wants everyone who has a debit card to scan all receipts to her as they get them. Lisa, Shirley and Chris have debit cards that work. Christine will take Christy’s card.

Kristina Barkhouser

Pam Payne

Secretaries

Bylaws updated, reviewed by board, voted, and review at National level

Four Board members are classified as something as other than professional. Therefore, Lisa, Andrea, Kristina and Susan need to change their status on National. Kristina will copy the descriptions verbatim from the National bylaws and insert them into our local ones. Kristina asked if we could just remove the sentences which restrict Board service. Kristina will edit and send back out and ask for electronic vote to approve.

Linda Moore

Christine Thompson

Membership Chairs

Analysis on national members in the area who are not SSVA Chapter Members and a recommendation on how we might reach them
Collection of birthdays from membership to recognize during the year
Explanation of the 2016 Membership Report

Committee is trying to get in touch with at large members. Before we can get access to the list of at large members, SHRM (Ms. Adair) wants to know what we want to communicate to them. Chris shared a template brochure that was shared with him by Susan Grossman. Linda will email us a copy of this and we need to decide what should go into it. We will only be given access to these members once.
Petrina said we do have a brochure and she’ll send it to Linda.
Christy said that in year’s past, we didn’t really have that many at large members close. They were mainly out of the area and wouldn’t necessarily want to drive to Danville. Should we pursue?
Last report from October 2016 only had 13 names.
We discussed just reaching out on social media/LinkedIn to the names we already have.
Ronnie stated that many of our members have not renewed their National membership and we are down to 43%. Jessica recently renewed hers so this % should be rising and hopefully some others will too. We then discussed strategies for increasing our percentage. We had 51% in October. We will continue to talk about the benefits of National membership to encourage those members who are not National to join.
Motion was made by Susan to raffle away a National membership once per quarter, beginning with the next full quarter. Linda seconded and all approved. Only people who have to pay out of pocket for National memberships will be eligible.

Ashley Anthony

Christy Oakes

Program Chairs

Programs planning for 2017
Administrative Assistant Day
Based on feedback – adjustment of monthly speakers to allow for another breakout work session.

1. We are all set for the Feb. meeting and Ashley is continuing to review potential speakers for the two open months that we have. Months open are September and November. Will try to come up with an idea to have a topic in October to encourage greater participation to the business meeting.

Connie Alderson

Susan Watkins-Dalton

Communication Chairs

Recommendation on how we might better use our website

Having an issue with identifying clear roles regarding who does what. Connie has Administrative rights for now and has been doing the communications. Working on ensuring our communications aren’t overlapping.

Jessica Breakley

Foundation Chair

Recommendation on ways to strengthen relationship with the foundation and leverage within our chapter.
State Conference silent auction – would we want to contribute if so what?

Integrating Veterans into the workforce is the 2017 Foundation theme. Jessica is thinking of fundraising ideas for this. One idea is to put jars on the tables and have members take the jars home and fill them up and bring them back.
What would we like to contribute to the silent auction at the State Conference. Wine baskets seem to go over well. Lisa will get the basket made for the silent auction.

Ron Schmidt

Workforce Readiness Chair

Recommendation on how workforce readiness will play a role in our chapter in 2017
Petrina Carter to speak at a monthly meeting

1. $150k available in Danville and Pittsylvania County for incumbent worker training. WIOA – Workforce Investment Opportunity Act

Andrea Cook

College Relations Chair

Recommendation/plan for how we might start to engage our colleges/universities for partnerships

Angie and Andrea met with Dr. Peggy Wright at Averett. One of the Professors who teaches HR Management wants Andrea to come speak to the class. Letters are going out to students about our Chapter.
Andrea sent an email to DCC.
Andrea was recently laid off, but wants to continue to serve on the Board. Andrea.cook1@hotmail.com is her new email address, so please make a note.

Petrina Carter

Past President

T-shirt recommendation for State Conference

Going to the conference, Petrina, Christy, Ashley, Andrea, Susan, Ron, Ronnie, Chris (paid for by Chapter). Pam Payne and Lisa Hines had their registrations paid for by their companies. Vicki Davis and Doris Hodnett were conference registration winners. For those for whom we paid, we need to double up on rooms to reduce Chapter expenses.
Going to try to rent a multiple passenger van. Leaving on Sunday afternoon around 3 and go to Williamsburg. Petrina will send out an update to those attendees.
Petrina shared the t-shirt design. We looked up the actual song on which this is based to come up with the verbiage. Came up with Don’t cha wish you could be SSVA SHRM like me?
Need someone to coordinate Bowl for Kids’ Sake. At the meeting next week, do we want to have something for Bowl for Kids’ Sake. Those who bowl should wear the shirts.
We decided that the shirts will also be a fundraiser.

COMPLETED ITEMS