Minutes June 2017 Board Meeting

Southside Virginia SHRM

6/22/2017 7:46 AM12:05PM Meeting Adjourned at 1:15PM

ATTENDEES

(shown as highlighted)

Chris Wilson – President Christy Oakes – Program Chair

Ronnie Pannell – President Elect Ashley Anthony – Program Chair

Shirley Hodge – Treasurer Chair Connie Alderson – Communication Chair

Lisa Hines – Treasurer Chair Susan Watkins-Dalton – Communication Chair

Kristina Barkhouser – Secretary Chair Jessica Breakley – Foundation Chair

Pam Payne – Secretary Chair Ron Schmidt – Workforce Readiness Chair

Linda Moore – Membership Chair Andrea Cook – College Relations Chair

Christine Thompson – Membership Chair Petrina Carter – Past President

Responsible Board Members

Item/Update

New Items for Discussion

(Not assigned yet)

Ronnie will be leading our regular meeting next week during my absence.

Chris Wilson

President

Bylaws are being reviewed at National Level and awaiting feedback – follow up email sent 6/17/17. Chris still hasn’t heard back from National, so at this point…we will say they are good to go. He will continue to monitor this.
Fundraiser for Chapter
Back up for Secretary responsibilities

August: Chris

Sept: Ronnie Pannell

Oct: Ron Schmidt

Nov: Jessica Breakley

Dec: No chapter meeting

Ronnie Pannell

President-Elect

SHAPE document management – need to stay on top of audits monthly -

Met with membership committee. National gave them dates that National memberships expire.

We presently have 27 chapter members that are also National members and our goal is to have 50% of our paid members National. We currently do not meet the criteria so we need to work on techniques to increase our Chapter’s National membership enrollment.

Took care of contribution to SHRM Foundation.

Lisa Hines

Shirley Hodge

Treasurers

Financial Audit – who, when, and where?
Lisa – update on RADA knife fundraiser

Information package is forthcoming. We earn 40% of what we sell. We plan to kick this off at our July 26^th meeting. Orders and money must be returned to Lisa Hines by Friday, August 11, 2017. It can be dropped off at her office LE&D Professionals at 110 Exchange Street, Suite B, Danville (she is across the street from Enterprise Car Rental). Rada Product Booklets are .20/each. We had a motion to order 40 booklets by Petrina Carter and second by Ronnie Pannell. All present were in favor of the motion. Top seller will receive a notepad and gift card.

6/1/17, An electronic discussion took place, amongst the board, regarding the chapter sending a monetary donation to the Gretna Baptist Church parking lot fund in memory of Laurie Moran’s passing. A motion was made by Chris Wilson to donate $150 and there was a unanimous vote by the board to support the motion. Lisa reported today that she sent a check to Gretna Baptist Church, along with a card from the chapter.
Financial Report as of 5/31/17

Savings $3,286.77

Checking $7,58.13

CD $4,920.17

Grand Total: $15,265.07

Kristina Barkhouser

Pam Payne

Secretaries

1. Kristina is still out of town and may possibly be present for our July board and regular meeting; however, we probably will not see much of her after that as they permanently relocate.

Linda Moore

Christine Thompson

Membership Chairs

Analysis on national members in the area who are not SSVA Chapter Members and a recommendation on how we might reach them
Brochures: Once completed, we plan to mail these to National members to attract this population and others to our chapter.

Pricing digitally $170 for 200 brochures and $231 for 500. Linda reported that we have the completed brochure on a flash drive now. A motion was made by Lisa Hines to print 500 brochures and second by Shirley Hodges. All present in favor.

We have 12 paid Southside SHRM members that have now attended 3 of the 5 regular meetings. We will put their names in a drawing for a paid National SHRM membership.
We had a member leave and a new employee take their place, so a motion was made by Susan Watkins-Dalton to give them a new member gift and second by Lisa Hines.
We do invoice $20 for guest attendance after their first visit. It was discussed and decided that guest information will be emailed to Chris starting with our July meeting. Chris will ask each board member to reach out to a guest to thank them for coming and share the advantages of being a member of our chapter and inquire about whether they may be interested in joining. We will go back to January 2017 and reach out to all guests that have visited us to date. Christine Thompson will get a list of names to Chris. Assignments will be given to board members and we will have until our next board meeting to complete our task.

Ashley Anthony

Christy Oakes

Program Chairs

Efforts to fill in two final speaker spots in the fall

In Ashley’s absence, she sent Chris an email to notify that the speaker for July is lined up. Active Shooter Presentation.

August meeting: Allison Moore, Pittsylvania County Chamber of Commerce Business Services Manager, will present about employer funding for incumbent workers.
September meeting: Open
October meeting: Chapter Planning
November meeting: Virginia Veteran’s Program, sharing employer incentives for hiring veterans.
December meeting: Christmas celebration

Due to our June speaker charging $175 fee, there was discussion about whether we pay speakers who present to our chapter. We cannot pay speakers, but can make a donation to the Foundation in lieu of. We will pay for their lodging or meals expenses, but not the presentation. We can also pay the presenter if we are charging for attendance to hear the presentation. Therefore, we will need to determine if our June speaker’s fee is a result of travel/lodging/meal expenses.

Connie Alderson

Susan Watkins-Dalton

Communication Chairs

Recommendation on how we might better use our website

Susan will research if we can blog on our website to attract members and others to visit the site.

Jessica Breakley

Foundation Chair

Recommendation on ways to strengthen relationship with the foundation and leverage within our chapter.

Jessica is going to put something on the upcoming meeting tables that list the monetary amounts we can give for our 50/50 foundation contribution. Petrina suggested that we highlight what the SHRM Foundation dollars are used for & send a communication to the membership before each meeting. This could also be an opportunity to remind members to bring $$ to the meeting to take their chances at the 50/50 drawing. Jessica will email SHRM Foundation communication to Susan, Connie or Christine by our next meeting.

Ron Schmidt

Workforce Readiness Chair

Recommendation on how workforce readiness will play a role in our chapter in 2017

Chair absent, no report.

Andrea Cook

College Relations Chair

Recommendation/plan for how we might start to engage our colleges/universities for partnerships

Andrea spoke to Chris this week about her ability or inability to continue to chair College Relations. Chris discussed remote meeting attendance with her and she agreed to give it some thought.

Petrina Carter

Past President

COMPLETED ITEMS