Minutes March 2017 Board Meeting

Southside Virginia SHRM

3/23/2017 7:30 AM

ATTENDEES

(shown as highlighted)

Chris Wilson – President Christy Oakes – Program Chair

Ronnie Pannell – President Elect Ashley Anthony – Program Chair (via phone)

Shirley Hodge – Treasurer Chair Connie Alderson – Communication Chair

Lisa Hines – Treasurer Chair Susan Watkins-Dalton – Communication Chair

Kristina Barkhouser – Secretary Chair Jessica Breakley – Foundation Chair

Pam Payne – Secretary Chair Ron Schmidt – Workforce Readiness Chair

Linda Moore – Membership Chair Andrea Cook – College Relations Chair

Christine Thompson – Membership Chair Petrina Carter – Past President

Responsible Board Members

Item

Update

New Items for Discussion

(Not assigned yet)

Fundraiser for chapter(knives/Admin Asst Day)

Tabled until next month so we can put our attention to Administrative Assistants Day.

Chris Wilson

President

Ronnie Pannell

President-Elect

SHAPE document management

Per Ronnie, we can update the audit as we go along to ensure we get back in compliance.

Lisa Hines

Shirley Hodge

Treasurers

Financial Audit – who, when, and where?
Chapter laptop setup

No update from Lisa/Shirley re: audit.
Ending balance $8,450.00. Deposits brought us to $8,800.00 After expenses paid out, cash balance of $8,96.34 as of March 10. Savings = $3,277.77. CD has $4,924.17 = Grand total $16,293.28 for our accounts. Savings acct from AMNB closed and money now is in First State Bank.
Laptop has been purchased. Quickbooks loaded on laptop and Lisa has loaded all of our accounts and they are in balance. She is saving all minutes to the laptop as well. We will buy an external hard drive to back up on a regular basis. Chris created a SHRM email address for the Board to use when registering the laptop warranty. He will send that email address out to the Board. Lisa will bring the laptop to Chapter meetings and we should be using it when doing work for the Chapter. We also have an overhead projector we can use any time we need it.

Kristina Barkhouser

Pam Payne

Secretaries

Bylaws updated, reviewed by board, voted, and review at National level

Vote was called to approve the by-laws. Kristina called for vote. Chris seconded the vote. Everyone present voted affirmative. By-laws are now approved. Kristina will send the final copy to everyone. Lisa, please download to the laptop. Chris will submit a copy to National SHRM.

Linda Moore

Christine Thompson

Membership Chairs

Analysis on national members in the area who are not SSVA Chapter Members and a recommendation on how we might reach them
Collection of birthdays from membership to recognize during the year
Explanation of the 2016 Membership Report

We received payment and application for 48 members. 11 are pending for a total of 59. We sent one more reminder email on the 13^th of this month.
Linda following up on Goodyear – 7 members.
We have 7 new members this year so far. Ronnie has one pending and Petrina reached out to one today.

Ashley Anthony

Christy Oakes

Program Chairs

Programs planning for 2017
Administrative Assistant Day
Based on feedback – adjustment of monthly speakers to allow for another breakout work session.

Good to go for next week. Byrnes and Gould to present on non-compete and non-disclosure agreements. Originally, they were going to present on HR law update, but Ashley got feedback that people wanted more detailed information vs. general. It should be very interesting.
RE: Administrative Assistants Day – concern that we haven’t gotten this fully organized yet and recommend we postpone so that it won’t be pulled together too haphazardly. Petrina said she feels that it would be a disappointment as people are already asking about it. Petrina also said she’d be happy to speak on “Knowing your Why”. It’s ok to not have vendors. April 26 is the date. Last year the gift was a water bottle. We can get something ordered at MaddyZack. We just need to get marketing put out and then order a gift. Ashley agreed to proceed. Andrea said she’d be happy to call last year’s vendors and ask if they want to participate for a $25 fee. Ashley will come up with a task list. Christine will send Ashley and Andrea the vendor list.
Since Petrina was scheduled for August, and we now will have her speaking in April, we need another speaker in August. Petrina will send Ashley the contact information for Veteran’s based speaker for August. September is open and November is open. We could do break-out sessions and need to find facilitator.

Connie Alderson

Susan Watkins-Dalton

Communication Chairs

Recommendation on how we might better use our website

Not present. More to come next month.

Jessica Breakley

Foundation Chair

Recommendation on ways to strengthen relationship with the foundation and leverage within our chapter.
State Conference silent auction – would we want to contribute if so what?

1. Not present. More to come next month.

Ron Schmidt

Workforce Readiness Chair

Recommendation on how workforce readiness will play a role in our chapter in 2017
Petrina Carter to speak at a monthly meeting

1. Should we use this topic for a break-out session. Ron said that maybe Allison could do a presentation to go beyond VEC. Ashley will reach out to Ron to see if Allison will be able to fill one of those spots this Fall.

Andrea Cook

College Relations Chair

Recommendation/plan for how we might start to engage our colleges/universities for partnerships

Spoke with Lester Hall and he referred her to Richie Robinson at DCC, but phone number doesn’t seem to be working. Ronnie will check on that and get back to Andrea. Petrina shared number with Andrea and got it sorted. Andrea will call back.
Regarding Averett – still working on getting in to speak with students. Working with Angie McAdams there. Angie also said she’d be interested in continuing Andrea’s work if Andrea should need to leave the Chapter due to job change reasons.

Petrina Carter

Past President

Touch base with The Institute on meeting accommodations

Petrina spoke to IALR re: our accommodations. They used the logic that since we don’t pay the full rate, they try to accommodate us as best as possible. Hopefully this will get better.
Regarding volunteerism, we have been asked by DCC to help them with doing mock interviews. Petrina to follow up. Ronnie said we should make it a project day. Between April 17-April 28.

COMPLETED ITEMS