Minutes May 2017 Board Meeting

ATTENDEES

(shown as highlighted)

Chris Wilson – President                                                                             Christy Oakes – Program Chair

Ronnie Pannell – President Elect                                                            Ashley Anthony – Program Chair

Shirley Hodge – Treasurer Chair                                                              Connie Alderson – Communication Chair

Lisa Hines – Treasurer Chair                                                                      Susan Watkins-Dalton – Communication Chair

Kristina Barkhouser – Secretary Chair                                                   Jessica Breakley – Foundation Chair

Pam Payne – Secretary Chair                                                                    Ron Schmidt – Workforce Readiness Chair

Linda Moore – Membership Chair                                                          Andrea Cook – College Relations Chair

Christine Thompson – Membership Chair                                        Petrina Carter – Past President

Responsible Board Members

Item/Update

New Items for Discussion

(Not assigned yet)

Chris asked for board volunteers to be back up to Pam Payne from Aug – Dec 2017 because Kristina & spouse will be moving their primary residence to their beach house.  They will maintain their home and business here, but it was decided that Kristina probably would not have time to dedicate to SHRM board role.

Fundraiser Lisa Hines brought the Rada information and it was voted and approved to do this again this year.  Lisa will gather more information about how to kick this off and will contact Jan Brink to find out more about details.  Gift card

Signature Home Styles was presented by Lisa Hines also.  Organization earns 50% of profits for candles sold.  We will table this fund raiser to consider for a seasonal fund raiser.

September, Chris plans to invite board members to his NEW home for fellowship.

Chris Wilson

President

1. Bylaws are being reviewed at National Level and we are awaiting feedback.
2. Informed group that Pam Payne, Andrea Cook, and he conducted mock interviews last month for students at DCC.  Very rewarding experience for all.
3. Chris asked that we (board members) make sure we RSVP by requested deadline for board meeting.  He understands that sometimes emergencies arise, but asked that we really put forth an effort to notify timely of attendance, or not, to avoid wasting lunches/money.

Ronnie Pannell

President-Elect

1. SHAPE document management:   Ronnie reported we need to stay in good standing by conducting our own audit on a monthly basis.  There are chapters that get a print out from Crystal Adair monthly to provide them with their standings.

We are good on our meeting attendance.

We need to conduct a strategic planning meeting.

100% on State Council Meetings

We need to make SHRM Foundation contribution.  It was voted on & approved at our April board meeting to give a $500 contribution.

2. Debrief State Meeting: Ronnie reported that State Council President, Karen Edmonds, will be visiting all chapters.  Chris informed that Karen will actually be attending our 5/31/17 meeting.  Karen also plans to send company CEO’s a letter of appreciation for allowing their employees to volunteer for SHRM, but since Chris had previously did this for our chapter, Karen & Chris will decide on something else she can do for us.

Ronnie said they spent a lot of time discussing the State Council website & they will be voting on it at their next meeting.

Next year’s conference 4/22 – 4/25/18 at the Homestead.  $499 registration rate effective until 11/30/17.

Discussed in October 2018 inviting at-large members to an event.

Discussed best practices:  New member on-boarding event, volunteer training, Val Boston’s Diversity Inclusion Program, David Basham’s presentation on Form I-9s completion, invite Executive’s to events ie. Meeting, social to educate them about SHRM.

Discussed student panels or young professional groups being invited to meetings.

3. Audits to check our new member list compared to SHRM National.  Committee is keeping their list clean & everyone has paid except for one member.  Ronnie & Christine are trying to get Crystal Adair to tell them where she gets her numbers from.  Chris suggested that we approach Karen Edmonds next week while she is visiting to see if she can assist.

4. Christine asked about whether we still plan to raffle a National SHRM membership.  It was discussed and decided that we would have eligibility criteria for the raffle.  Recipient must be an active member in our chapter (have to attend 3 of the last 5 month meetings from Jan – May 2017), dues are current, validate they are not a current National member.  Our goal is to draw at our June board meeting and announce at June chapter meeting.  The lucky recipient will be asked to speak for a few minutes, at our August or September meeting, about something they learned from viewing the National site.

Lisa Hines

Shirley Hodge

Treasurers

1. Financial Audit – who, when, and where?

Savings $3,286.77

Checking $7,720.33

CD $4,920.17

$15,927.47 total

Still hasn’t found auditor.  Chris said he had the number to someone in Yanceyville that a friend shared with him, so he would pass it along to Lisa.  If anyone has a referral for Lisa, please let give her contact information.

Everyone paid for Admin Day and this is the first time this has happened.  Lisa reported $605 expense for our April lunch.  Gift expense was $ 337.19.  No definite numbers to validate, but we feel a small profit was made from the event.

Kristina Barkhouser

Pam Payne

Secretaries

1.  Bylaws are at National and awaiting for feedback from them.  Chris will keep us posted on any updates.

Linda Moore

Christine Thompson

Membership Chairs

1. Analysis on national  in the area who are not SSVA Chapter Members and a recommendation on how we might reach them
2. Brochures: Linda brought the brochure with her to present to attendees for review.  Linda is going to get them to crop the picture on the front so it portrays a blend visual, which looks better.  SHRM email address was changed to our website address.  Pricing:  Printing $14, first brochure $100 to do the typing and art.  Folding $15 for the entire job.  $135.14 total has been paid for the entire job.  We need to complete this brochure because we can’t get the at-large information from Crystal until we provide her with what we are going to give at-large members to educate them about our chapter.  Linda will get one final proof after changes are made and it will be reviewed by the board for final approval before print.

Ashley Anthony

Christy Oakes

Program Chairs

Both Chairs were absent.  Chris is going to email them today to make sure we are set for the remainder of the year with programs.  Chris thought September was vacant at one time and he will email us an update.  Christine said she needs to know how many presenters will be present each month so she knows how many gifts to bring to the meeting.  Presentation next week will be brief because of Karen’s visit.  Financials will not be presented, but Chris does want the birthday list.

Connie Alderson

Susan Watkins-Dalton

Communication Chairs

1. Recommendation on how we might better use our website

Susan said she hasn’t had time to assist Connie with this effort.  Connie said we did have a little issue with the site this month, but data was recovered.  Christine has been their fall back when they couldn’t figure out things.  All agreed the site is not easy to navigate, but Connie has done a great job.  Meeting minutes are now being posted to the website. 

Jessica Breakley

Foundation Chair

1.  Recommendation on ways to strengthen relationship with the foundation and leverage within our chapter. 

Absent from meeting, no report.

Ron Schmidt

Workforce Readiness Chair

1. Recommendation on how workforce readiness will play a role in our chapter in 2017. 

Absent from meeting, no report.

Andrea Cook

College Relations Chair

1. Recommendation/plan for how we might start to engage our colleges/universities for partnerships.

Absent from meeting, no report.

Petrina Carter

Past President

COMPLETED ITEMS

Chris Wilson

President

• Letter to the managers of all board members thanking them for supporting their board members – completed 1/17/17
• Computer for chapter to run financials and be repository of chapter information. – February 2017

Ronnie Pannell

President-Elect

Lisa Hines

Shirley Hodge

Treasurers

• Active credit cards for designated board members – completed in February 2017
• Chapter laptop setup – February 2017
•  

Kristina Barkhouser

Pam Payne

Secretaries

• Bylaws updated, reviewed by board and voted on – March 2017
• Bylaws submitted to National SHRM for review – March 2017.  Waiting for National SHRM approval-still no feedback as of May 2017.

Linda Moore

Christine Thompson

Membership Chairs

• Collection of birthdays from membership to recognize during the year – March 2017
•  

Ashley Anthony

Christy Oakes

Program Chairs

• Programs planning for 2017  - April 2017
• Administrative Assistant Day -  April 2017

Connie Alderson

Susan Watkins-Dalton

Communication Chairs

Jessica Breakley

Foundation Chair

• State Conference silent auction – would we want to contribute if so what? – March 2017
•  

Ron Schmidt

Workforce Readiness Chair

• Petrina Carter to speak at a monthly meeting – April 2017
•  

Andrea Cook

College Relations Chair

Petrina Carter

Past President

• T-shirt recommendation for State Conference-March 2017
• Touch base with The Institute on meeting accommodations – March 2017