October 2017 Board Meeting

Southside Virginia SHRM

10/23/2017

12:10 PM Meeting called to order by Ronnie Pannell

Meeting adjourned at 1:15 pm * Indicates absent from meeting

ATTENDEES

(shown as highlighted)

*Chris Wilson – President *Christy Oakes – Program Chair

Ronnie Pannell – President Elect

Shirley Hodge – Treasurer Chair *Connie Alderson – Communication Chair

Lisa Hines – Treasurer Chair Susan Watkins-Dalton – Communication Chair

*Jessica Breakley – Foundation Chair Pam Payne – Secretary Chair

Ron Schmidt – Workforce Readiness Chair Linda Moore – Membership Chair Christine Thompson – Membership Chair *Petrina Carter – Past President

Responsible Board Members

Item/Update

New Items for Discussion

(Not assigned yet)

October Meeting is elections. Planning needs to occur for the meeting.
Christine Thompson passed out a ballot for Board Election Nominees for 2018 & nominees were discussed and recorded. Ronnie will call all nominees to ask if they accept. Ronnie will notify Christine Thompson of nominees who accept their role. Christine will have ballots at the October meeting with filled roles and additional slots for floor nominations. Ron Schmidt and Pam Payne will tabulate ballots at the close of the voting.

President: Ronnie Pannell serving his 1 year role.
President-Elect Nominees: Christine Baggerly, Cathy Conner, & Angie McAdams
(2) Treasurer Chair Nominees: Shirley Hodge & Lisa Hines both agreed to remain Chairs, but wanted it open to nominations in case we have other members who may want to do this. Ballot will be open to floor nominations at regular October meeting.
(2) Secretary Chair Nominees: Pam Payne will serve her 2^nd year of her 2 year term. Victoria Minton & Jan Brink nominees for 2 year terms.
(2) Membership Chair Nominees: Linda Moore and Christine Thompson both agreed to remain Chairs, ballot will be open to floor nominations at regular October meeting.
(2) Program Chair Nominees: Jean Burks 1 year term and Petrina Carter 2 year term.
(2) Communication Chair Nominees: Connie Alderson and Susan Watkins-Dalton both agreed to remain Chairs, ballot will be open to floor nominations at regular October meeting.
(1) Foundation Chair: Jessica Breakley will be serving the 2^nd year of her 2 year term.
(1) Workforce Readiness Chair: Ron Schmidt will be serving the 2^nd year of his 2 year term.
(1) College Relations Chair Nominees: Allison Moore & Angie McAdams. If Angie McAdams declines President-Elect nomination, she will be asked about this role.
Past President: Chris Wilson will serve his 1 year term.

Chris Wilson

President

Ronnie Pannell reported in Chris’ absence.

Ronnie Pannell

President-Elect

SHAPE document management – been staying on top of audits monthly -

We are in good standing with our National membership, we are in at just above 50%, which is the requirement.

We must complete SHAPE leadership form by December 1^st, 2017.

November 16 – 18^th Leadership conference in DC for incoming President. National pays for lodging & conference. Our chapter will reimburse mileage and parking fees.

Discussed Leadership Conference 1/12 – 1/14/18, in Richmond, for incoming 2018 board volunteers. State Council pays for lodging and conference for a designated number of volunteers. The board will have to determine if funds are available to send additional board volunteers, if they desire to attend.

Lisa Hines

Shirley Hodge

Treasurers

RADA Fundraiser report:

First round of fundraiser, retail was $913.75, Chapter’s profit $376.15
Second round of fundraiser, retail was $1,257.25, Chapter’s profit $511.70
Overall profit from fundraiser was $887.85

Financial audit – Gail Epps has books, haven’t heard back from her thus far. Pam will get Gail’s cell phone number so Lisa can reach out to her on progress.

Pam Payne

Secretaries

Reported out to Board on Christmas social meeting that Chris Wilson, Lisa Hines, & she attended 10/17/17 to brainstorm ideas for the social.

All present consented to soliciting all members to bring a door prize to the social.
All present consented to the ugly sweater contest. One door prize being held for the winner of this contest.
All present strongly consented to the canned food drive for God’s Storehouse. Susan suggested we should call it “Share for SHRM”. Pam reported that she spoke to Karen Harris with God’s Storehouse on 10/17 and she confirmed they will provide us with a container for the collection of the canned goods and will do the pick-up from IALR on the day of our Christmas celebration, 12/13/17. Karen said the holidays are when they are in high demand for food donations and they would appreciate items that are related to the Christmas holiday. Pam will obtain a list to email out to everyone.
All present consented to the candy filled jar to distribute to attendees as their member gift. Susan Watkins-Dalton had concerns that we may struggle with getting volunteers to help decorate the jars. We need to talk it up as an engagement event for members to get to know others better. Pam reported she would reserve the Goodwill Board Room for the jar decorating. Pam will donate jars & a number will be placed on the bottom of the jars for the door prizes. Anyone who has a number on the bottom of their jar receives a door prize.
All present consented to the photo booth at the event. Pam presented that we would have 2 picture frames decorated so we could be more timely by doing 2 groups at once, if needed. She informed that we would need to have 2 members with iPads to take the pictures.
All present consented that it was best to stick to a traditional meal for the Christmas celebration. We would like for IALR to present two menu options for the board to select one option for the event.

Linda Moore

Christine Thompson

Membership Chairs

Christine reported that they have completed all tasks under membership.
Working on renewal applications and will have it done by November meeting.
Will communicate that membership application & dues received by February 2018 will be eligible for prize drawing.
Prepopulated application will be provided again this year.
Linda Moore opened discussion again about business cards for Board Members to have when attending events where they can promote SVSHRM. Christine said she had brochures at her office that she will bring to our next board meeting for any of us that may want some for promoting the Chapter. Pam informed that we can make business cards on the computer for this purpose.

Christy Oakes

Program Chairs

Christy – Absent. Programs finalized through remainder of year. Will need to see if the January meeting has been planned for incoming Chairs.

October meeting: Chapter Planning

November meeting: Virginia Veteran’s Program, sharing employer incentives for hiring veterans.

December meeting: Christmas celebration

Connie Alderson

Susan Watkins-Dalton

Communication Chairs

Susan discussed placing member job postings to the SVSHRM website, in addition to email distribution, so there is a second option to communicating member company vacancies. Susan Watkins-Dalton said her challenge is she is limited to the amount of emails she can receive and sometimes she doesn’t get the SHRM emails. This will also allow the posting to potentially be found from internet job searchers. A motion was made by Susan Watkins-Dalton to post vacancies that SVSHRM members have within their organizations to our SHRM Chapter website, as well as emailing to members. Ron Schmidt second the motion and all attendees were in favor.

Jessica Breakley

Foundation Chair

Jessica – Absent. Lisa Hines reported that a $250 check was mailed to the Foundation, on October 4, 2017, on the Chapters behalf.

Ron Schmidt

Workforce Readiness Chair

Ron plans to attend the Energizing Apprenticeships Workshop at the IALR on 11/15/17 and he will report back with details at next board meeting. Attendees will learn about successful Apprenticeship Programs and learn about current efforts to expand apprenticeship across Virginia. There is funding available to support employers interested in offering apprenticeships.
Ron will follow up with Allison Moore on training funds and how many members took advantage of this opportunity after her presentation at our Chapter meeting.

Open

College Relations Chair

No report

Petrina Carter

Past President

Petrina – Absent. No report.

COMPLETED ITEMS